Accounting Associate

Submit Resumes to Ken Gerhan

JOB TITLE: Accounting/Human Resources Associate                                                                            DATE: February 2020

REPORTS TO: Business Administrator                                                                                                        STATUS: Full Time

Accounting/Human Resource Associate Job Purpose: Support accounting and human resource processes by maintaining accurate General Ledger, Bank and contribution transactions and balances; Maintaining employee records and information, process payroll and oversee benefits transactions. Process all accounting transactions for PreK-8 Academy.

Accounting Functions:

  • Process accurate billing transactions for Academy Tuition and School-Age Care fees.
  • Process cash receipts for Academy, post related General Journal entries.
  • Coordinate with Academy Administrative staff regarding Tuition and Childcare records and transactions.
  • Assist Academy families with electronic payment methods.
  • Track Academy family account balances and assist in the collection process.
  • Assist Trinity Early Childhood Academy with accounting function as needed.
  • Maintain quality working relationships with Academy families and staff.
  • Provide directors and volunteer leaders with Tuition and Childcare reports as needed.
  • Process Accounts Payable invoices and payments.
  • Enter accurate General Journal entries for cash receipts, donations, billing information from ancillary programs, month end adjusting entries.
  • Reconcile bank accounts.
  • Reconcile General Ledger account balances.
  • Produce monthly financial statements and distribute to appropriate management teams.
  • Oversee volunteers to maintain accurate contribution tracking and reporting.
  • Assist members with electronic giving process.
  • Assist with the development, preparation and monitoring of the church budget.

HR Function:

  • Assist new hires with employment paperwork; complete background checks
  • Maintain employee information by entering and updating personal and employment status-change data.
  • Be responsible for all aspects of payroll function including accumulating time and attendance records, creation of semi-monthly payroll, processing payroll liabilities.
  • Produce and distribute quarterly and annual payroll reports/forms. (941, W-2, 1099, etc.)
  • Maintain knowledge of benefit package and related legislation.
  • Coordinate benefits package including enrollment, confirmation of payroll deductions, billing audit, maintenance of PTO records.
  • Maintain employee confidence and protect operations by keeping human resource information confidential.

General Functions:

  • Participate in opportunities for professional and spiritual growth
  • Attend regular staff meetings and retreats
  • Maintain quality service by following organization standards.
  • Maintain technical knowledge by attending educational workshops; reviewing publications.
  • Contribute to team effort by accomplishing requested results as needed.
  • Other duties as assigned.


  • Associate Degree in Accounting.
  • 3-5 years of experience in accounting.
  • Experience with nonprofit accounting preferred.
  • Experience with and understanding of accrual accounting.
  • Proficient in development and use of spreadsheets.
  • Experience with moderate to high-end accounting software.
  • Proficiency with Microsoft Office suite.


  • Subscribe to the vision and mission of the congregation and is willing to work toward its accomplishment.
  • Understanding of generally accepted accounting principles and processes.
  • Strong communication and interpersonal skills.
  • Ability to work in a team environment.
  • Professional presence and attitude.
  • Ability to work independently.
  • Good organizational skills.
  • Excellent attention to detail.
  • Creative problem solving abilities.


  • Office equipment demands –PC, fax, copier, telephone
  • Physical demands—Ability of lift and transport up to 50 lbs, sit at computer for long periods of time
  • Environmental demands--Office work environment
  • Mental/Motor demands—Oral Communication skills, written communication skills
  • Supervision responsibilities—none

Submit Resumes to Ken Gerhan