ADMINISTRATIVE ASSISTANT - WORSHIP

Trinity Lutheran Church is looking for a part-time Administrative Assistant support the

ministry programs at our multi-site church.  

For more information or to apply, please call 715-386-9313 or email resume to Ken Gerhan.

  • Major Job Responsibilties:

    • Maintain a welcoming and friendly atmosphere in the front office, includes greeting walk-ins and answering incoming calls and respond as appropriate while maintaining confidentiality.
    • Perform various computer tasks including orders of service for worship, funerals, various letters, scripture readings, membership directory, etc. Also responsible for copying, folding, stapling, collating and filing respective documents, ordering supplies as needed.
    •  Responsible for data management of various lists including membership information for new and current members, worship attendance, record all baptisms, marriages, deaths and provide various reports as needed, etc. 
    •  Responsible for PowerPoint, Media Shout for worship service and Publisher documents for orders of worship.
    • Maintain and coordinate a variety of miscellaneous activities including scheduling weddings, baptisms, worship and school events on the church calendar, maintain parish registry, preparing/sorting daily mail.
    • Handle frontline troubleshooting of office systems and equipment, in cooperation with other administrative personnel.
    •  Maintain and oversee all church URL domains and registrations.

    • Coordinate volunteers for special mailings and other office duties, as needed.

    • Assist with New Member Orientation preparations, registrations and communication.

    • Provide back-up support to other administrative assistant when out of office or work load dictates.

    • Maintain and enhance welcoming atmosphere of conference room and workroom.
    • Other duties as assigned.


    Qualifications

    • Outstanding customer service and strong verbal and written communication skills
    • Ability to work both as a member of a team and independently
    • Detail oriented with strong organization skills
    • Ability to type 50+ words a minute
    • Flexible and able to collaborate in a multi-task environment
    • Strong knowledge of PowerPoint, Microsoft Word and Microsoft Publisher
    • Working knowledge of Google Applications
    • Willing to accept work direction from various staff members
    • Understanding or willingness to learn Lutheran church year, bible organization, etc.
    Additional Selection Factors
    • Equipment demands:  PC, multi-line telephone, fax, email, copier
    • Physical demands:  Able to life and carry at least 15 pounds
    • Environmental demands:  Able to sit at a computer for long periods of time
    • Mental/Motor demands:  Strong oral communication skills, multi-task oriented
    • Sensory demands:  Able to see, distinguish colors and hear, as well as the ability for a sense of touch
    • Supervision responsibilities:  Volunteers


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